How to Get Your Company to Pay for Your Trip to a Conference

Let’s get right to the point. You’re afraid to ask your company to sponsor your trip to a conference because it involves money. Furthermore, the only reason why you have to ask is because they don’t pay you enough and therefore you can afford to foot the bill. The average industry conference can range from 2k – 10k. This includes registration, air, hotel and food. 

Who can afford to spend over 1k (for the ticket alone) to attend a two-day event?

Although it’s the perfect opportunity to get out of the office and travel to a new place. There will be some return on investment (ROI)—gaining professional development, training, or access to a network of people. 

Spending other peoples money is tricky. So how do you illustrate the ROI and ask your boss to let you attend this conference and have the company pay for it?

  • Don’t just ask if you can attend. Lean in with a clear picture of what the conference is and why it’s important to you (i.e., personal development, understanding of industry trends, grow your network)
  • Know the full cost of travel and your company’s travel policy 
  • Speak with confidence and clarity 
  • Position it in a way that shows it won’t disrupt your work or deadlines 
  • Suggest you will share learnings with the team 

It’s going to feel weird and awkward, but do what you have to do. The worst they can say is “not now.” 

Below is a sample justification letter you can use to approach your boss. Good luck and chill out. Please don’t lose sleep over it! 

Dear [Insert Manager’s Name],

I hope this message finds you well. As I continue to grow with this company and in this role, I’d like your permission to join my peers and business leaders at this years [Insert conference name, date, and location]. [Insert a brief description of the conference]. Attending this conference will be beneficial for both my career growth and our company. While at [Insert conference name], I will attend the following sessions that I believe will benefit my team or the following projects:

[add session, what do you hope to take away from this session and how will benefit your team/project]

[add session, what do you hope to take away from this session and how will benefit your team/project]

[add session, what do you hope to take away from this session and how will benefit your team/project]

Here’s an estimated breakdown of costs:

Airfare: $$$

Hotel: $$/night: $$$

Registration fee: $$$ (Corporate Admission)

After the conference, I’ll share some highlights and takeaways of what I learned and how we can continue to add value to our team.

Thank you for considering my request to attend this event.

Looking forward to hearing back. 

[Your Name]

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